Thank you all for sending me your Project Business Letters. On this blog post I want to show you 6 Business English letters that were most successful. Each of these 6 letters received replies. There were many other very good business letters, but I cannot post them all.
I hope you ALWAYS remember how to write a proper business email. If you forget, check out our blog again! Read these great examples!
1. Here is the first letter. It was written to Yamaha’s music division.
I am longtime customer of yours, and I am contacting you today to ask you an urgent question.
I would like to ask about your homepage.
I did a musical instrument check the other day on your homepage. To my delight, the sax which I play now was reviewed, but I think that there are few other choices.
Therefore would you increase the variations of the musical instrument check?
It may be a chance for people match themselves with the proper instrument if choices increase.
Please, please think about this.
Your positive reply is most appreciated.
Thank you for your time.
And the reply from Yamaha:
Dear Ms. Saori O.,
Thank you for your inquiry and using our website.
Is the diagnosis you are referring to the following site?
If so, we have got a reply from the person in charge of the content, but it is in Japanese.
In summary, we are currently including the instruments that are well-known, and easy for the adult beginners to play. However, as we receive similar inquiries to increase the variations of musical instruments, we would like to review the contents itself and consider adding them for further improvements.
I appreciate your helpful comment.
2. Here is the second letter. It was written to Apple, and the reply was done by live chat!
Subject: Give any discount?
I am a university student in Tokyo and the reason I am contacting you today is because I have a question about your service.
Briefly, is it possible for you to sell your products cheaper than now? Or can I receive a discount on your service? To tell the truth, I would buy a MacBook Pro but it is much too costly for my pocketbook.
This information will help me make my decision. Thank you for reading.
And the live chat between Hironori and Apple :
Ah yes. There is an Education Applestore website with discounted prices. Here is a link : Apple Store for Education
I know that. But anything else for students ?
There are also some refurbished MacBook Pros available for even bigger discounts at: http://store.apple.com/us/browse/home/specialdeals/mac
Hey. That’s great info, Art. I’ll check it out. Have a good one.
You too Hironori. It’s been great chatting with you today. Before you go, I want to be sure that you’re happy with my support today! Would you say that you are satisfied with the information I gave you?
Yup. Very satisfied, Art. You are awesome. Thanks
3. Here is the third letter. It was written to Razer gaming hardware company.
Dear Sir or Madam,
I am a longtime customer of yours, and the reason I am contacting you today is because I have a question about “BlackWidow Chroma”.
I am considering purchasing a Chroma. Well, can this keyboard’s light color change to BlackWidow Ultimate 2012’s color? I love this color very much.
This information will help me make my decision.
I hope to hear back from you.
And the reply from Razer:
Thank you for contacting Razer Support. My name is Nizam and I will be assisting you with your case involving Razer Blackwidow Chroma
In regards of the matter, you would like to know whether the Chroma can change to the legacy Blackwidow Ultimate 2012 colour. To answer that, yes it can as it has a broad spectrum of color where you can select and apply. To know more, please click here : http://www.razerzone.com/gaming-keyboards-keypads/razer-blackwidow-chroma
Should you have further inquiries on this, please let me know
Have a nice day
Razer – Tier 1
4. Here is the fourth letter. It was written to Toastmasters, Tokyo
My name is D. Wen. I am a female foreign student of Rissho University. And I am from China.
I am very interested in Toastmasters and wondering whether I have a chance to join Toastmasters. So I checked your official website, but I still didn’t find a way to join you. Can you tell me if there is something necessary to join Toastmasters and how to join Toastmasters. Thank you!
I will looking forward to your reply.
And the reply from Toastmasters Tokyo:
Dear Ms. Wen,
My name is Kris Truter, the Vice President of Membership for Tokyo Toastmasters Club.
Thank you for sending us an email inquiry.
We are all happy to have you at our next meeting tonight from 7:00 pm. Our regular meetings are held on the 1st, 3rd & 5th Thursday night every month from 7:00 pm sharp to 9:00 pm.
If you are interested in becoming a member, we require that you visit our club at least 3 times within 3 months.
Feel free to visit us and see how our meetings first hand. I am sure you will not be disappointed!
Please check our website at:
Click on Meeting information/location on the left side menu for the exact location.
You can also search for clubs that are held at different times and locations.
Please check District 76 Club information for other clubs in detail.
We are looking forward to seeing you!
VPM, Tokyo Toastmasters Club
5. Here is the fifth letter. It was written to JICA.
I’m a Japanese university student. When I was a junior high school student, I got to know JICA for the 1st time. It was so impressive for me and I had interests about international volunteering.
When I was a high school student, I joined the charity brass band club. We did a charity concert. Through this volunteer work, I have a question and I would like to ask your opinion. What factors do you think impede development of education section in developing countries?
Someday, I would like to work for the children of the world. Your opinion will deepen my goals.
I would appreciate hearing from you. Thank you for reading my e-mail.
And the reply from JICA:
Thank you for your kind attention to JICA activities.
As for your inquiry, we will reply as follows.
There are many factors which impede the development of education in developing countries.
For instance, the factors are as below:
– economic factors e.g. poverty, low salary of teachers
– School factors e.g. distance, lack of school facilities
– social factors e.g. gender, disability
If you are interested in education issues in developing countries, the following web might be useful for your further understanding.
JICA has been supporting developing countries to ensure quality education and life-long learning.
If you would like to know more about JICA’s cooperation in education, please access to the following web.
Public Relations Division
Office of Media and Public Relations
Japan International Cooperation Agency (JICA)
6. Here is the sixth letter. It was written to McDonalds.
Dear customer service,
I am sorry to email for you suddenly. I am a Japanese university student, and sometime buy By the way, the reason I am contacting you today is because I would like to ask you a question. American McDonald’s prohibited their using trans fatty acids (トランス脂肪酸) in 2013. But Japanese McDonalds continues to use it even now. Indeed, Japanese people take in less trans fatty acids than American people; nevertheless, consumers generally think to avoid buying your your products because, your products are very affordable.
By the way, the reason I am contacting you today is because I would like to ask you a question. American McDonald’s prohibited their using trans fatty acids in 2013. But Japanese McDonalds continues to use it even now. Indeed, Japanese people take in less trans fatty acids than American people; nevertheless, consumers generally think to avoid buying your products because doing so helps prevent lifestyle related diseases. I hope to eat your product without anxiety. Therefore please stop using trans fatty acids in Japan.
I look forward your reply.
Thank you for reading.
And the reply from McDonalds (Japan):